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Key policies

As a graduate student it is your responsibility to be aware not only of your program’s requirements, but also policies set in place by the Graduate College. A few key policies to keep in mind are, but are not limited to, academic integrity, maintaining good academic standing, maintaining continuous enrollment, and time to degree. Please be aware of current ASU Graduate Policies and Procedures that influence your degree progress.

Satisfactory academic progress

Satisfactory academic progress

GPA (Grade Point Average) Graduate students must maintain a minimum 3.00 grade point average (GPA) to maintain satisfactory academic progress and to graduate. The minimum 3.00 GPA must be maintained on all GPA’s (Plan of Study (iPOS) GPA, Overall Graduate GPA and Cumulative GPA)

  1. The iPOS GPA is calculated on all courses that appear on the student’s approved iPOS (with the exception of LAW and Transfer credits)
  2. Cumulative ASU GPA represents all courses completed at ASU.
  3. The Overall Graduate GPA is based on all courses numbered 500 or higher that appear on the transcript after admission to a graduate program or graduate non-degree. This includes shared coursework if in an approved accelerated bachelor’s/master’s program.

Courses with grades of “D” (1.00) and “E” (0.00) cannot appear on the iPOS but will be included when calculating the Graduate GPA. Courses with an “I” grade cannot appear on the iPOS.

All graduate students are expected to make systematic progress toward completion of their degree. This progress includes satisfying the conditions listed below, and achieving the benchmarks and requirements set by the individual degree programs as well as the Graduate College. If a student fails to satisfy the requirements of their degree program and/or the benchmarks outlined below, the student may be dismissed from their program based on the academic unit’s recommendation to Graduate College at which time the Dean for Graduate College makes the final determination.

These as well as all other Graduate College policies can be found in the ASU Graduate Policies and Procedures:

  1. Maintain a minimum 3.0 for all GPA’s.
  2. Satisfy all requirements of the graduate degree program.
  3. Meet the maximum time limit to graduate from the student’s graduate degree program (six years for master's, ten years for doctoral programs).
  4. If applicable, successfully pass comprehensive exams, qualifying exams, foreign language exams, and the oral defense of the proposal/prospectus for the thesis or dissertation.
  5. Successfully complete the culminating experience.
  6. Remain continuously enrolled in their degree program. Failing to do so without a Graduate College approved Leave of Absence request is considered to be lack of academic progress.

Continuous enrollment

Continuous enrollment

Once admitted to a graduate degree program or graduate certificate program, students must be registered for a minimum of one graduate credit hour during all phases of their graduate education including the term in which they graduate. This includes fall, spring and summer (if utilizing university resources). Students are utilizing university resources if they are:

  1. engaged in research
  2. conducting a doctoral prospectus
  3. working on or defending theses or dissertations
  4. taking comprehensive examinations
  5. taking Graduate Foreign Language Examinations
  6. completing an incomplete “I” grade

Note: Grades of “W” and/or “X” do not maintain continuous enrollment

Graduate students planning to discontinue registration for a semester or more must submit the Maintain Continuous Enrollment request. This request must be submitted and approved before the anticipated semester of non-registration. Graduate students may request a maximum of two semesters of non-registration during their entire program.

*Please note: Students that break continuous enrollment program will be required to re-apply should they want to re-enter their program. For more information on applying to a graduate program, please visit Graduate Admissions and speak with your academic advisor for requirements.

Time to degree limit

Time to degree limit

Master’s students
All work toward a master’s degree must be completed within six consecutive years.

Doctoral students
Doctoral students must complete all program requirements within ten consecutive years.